One platform to plan, coordinate, and execute every aspect of the festival — from first permit to last encore.
Purpose-built modules for every festival workstream, all connected through a universal task system and activity spine.
Daily overview with alerts, due items, quick actions, and real-time stats across all workstreams.
Universal task system with status workflow, priorities, owners, due dates, and workstream tagging.
Single front door for vendor apps, volunteer signups, sponsorship inquiries, spend requests, and more.
Full vendor lifecycle: intake, approval, location assignment, fee tracking, and communications log.
Intake, role assignment, shift scheduling, check-in/out, and per-role training checklists.
Artist database with contacts, riders, fees. Stage schedule builder with run-of-show per stage.
Visual pipeline board from prospect to closed. Deliverables tracker, agreements, and invoice status.
Incident log, permits tracker, template-based daily checklists with shift close-out, asset inventory, and noise monitoring.
Budget buckets by workstream, spend request approvals, vendor payments, and sponsor invoices.
Meeting log with decisions register, integrated Jitsi video conferencing, and live Q&A panel with voting.
QR code scanning, real-time check-in dashboard, duplicate prevention, and staff attribution.
Product catalog with variants, Stripe payment sync, order fulfillment tracking, and revenue reports.
Walkie-talkie style audio channels via Jitsi with real mic click sounds transmitted to all participants. Floating PTT widget survives page navigation.
Real-time heartbeat tracking, radio channel assignments, and instant poke alerts with optional messages. Missed pokes persist until dismissed.
SHA health inspection workflows with PDF overlay on official government forms. Organizer and vendor applications.
Board member directory, board meetings with attendance, formal motions with voting, and committee management.
Single source of truth for policies, templates, contracts, and forms. Photo library with versioning and owners.
Content calendar, pipeline board, reusable templates, social post approval workflow, and creative assets library.
Step-by-step runbooks for every workstream. Interactive checklists with per-user progress tracking and completion bars.
Template-based opening, mid-day, and closing checklists. Generate from templates, check off items in real time, and close out with owner sign-off.
Manage affiliates with promo codes, ticket allocations, commission tracking, referral analytics, and payout approvals.
Log decibel readings by location and stage. Time-series charts for bylaw compliance and sound level trend analysis.
Public-facing multi-step signup forms for volunteers and governance members. Role selection, availability grid, signature pad, and email intake.
Editable SVG wireframe of festival grounds. Drag zones, resize areas, view vendor assignments and shifts. Publish a public link for volunteers.
Founders upload selfies from the public site with email verification. Admin moderation workflow with approve, reject, and delete. Public gallery wall.
Web Push via VAPID and Service Workers. Get poke alerts on your phone even when the screen is off. Works as an installable PWA on Android and iOS.
Optional TOTP two-factor authentication with Google Authenticator or Authy. QR code setup, 8 one-time recovery codes, encrypted secrets.
Install to your home screen on any device. Offline-capable service worker, native push notifications, and standalone display mode.
Full chat system with public rooms, private channels, and DMs. Image, file, and voice attachments with emoji picker and push notifications for offline users.
Public-facing self-service portal for vendors. Token-based access without login, document uploads, SHA health applications, and site map viewing.
Database-backed job queue with Supervisor worker. Chat push notifications dispatched asynchronously so messaging stays fast under load.
Public-facing TV widget with embedded Jitsi video, real-time crowd emotes, chat, hand-raise requests, and host broadcast controls.
Viewer engagement credits with three subscription tiers (Free, Supporter, VIP). Stripe-powered recurring billing with magic-link email auth.
Station-style content queue for RRF TV. Programs and commercials loop when not live. Auto-pauses for broadcasts, resumes after.
Visual calendar with timeline grid, bulk shift templates, QR kiosk check-in, and email/push notifications for shift assignments.
Festival-wide voice announcements through RRF TV. Server-side ffmpeg blends an intro jingle with AI-generated speech into one seamless broadcast.
20 real CC0 sound effects — airhorns, applause, drum rolls, and more — broadcast instantly through the TV widget from the emote controller.
Track journalists, bloggers, podcasters, and influencers. Log interactions, send pitch emails, and monitor coverage with sentiment analysis.
Meetings auto-send .ics calendar invites to all team members. Create, update, or cancel — syncs with Google Calendar, Outlook, and Apple Calendar.
Formal governance resolutions with draft-sign-ratify workflow, auto-numbering, board member signatures, and PDF export.
Record Jitsi meetings via Jibri. Start/stop from the meeting page, browse and download recordings from the admin panel.
Automated RSS scraper pulls reggae news from curated feeds. Dashboard widget shows latest articles with source attribution and publish dates.
Sign in with Google or Facebook via OAuth. Avatar sync, automatic 2FA bypass for social-authenticated sessions, and existing account linking.
Categorized library for insurance, billing, organizational, and health & safety documents with inline PDF preview and file descriptions.
Push-to-talk transmissions automatically transcribed with audio recording. Searchable transcript log with duration, channel, and speaker attribution.
Chat, Site Map, and Radio buttons can be dragged to any screen position. Positions persist across page loads via localStorage.
Every feature designed for the reality of running a live event — mobile-ready, fast, and field-tested.
Walkie-talkie style audio channels built on Jitsi WebRTC. A floating widget stays active as you navigate the entire intranet — no app switching needed.
Jitsi Meet video conferencing embedded directly into meetings. Attendees submit questions, upvote, and organizers pin or mark answered.
SHA health inspection workflows with PDF overlay on official government forms. Organizer and vendor applications tracked from submission to approval.
Scan ticket QR codes with any phone camera. Instant lookup, one-tap check-in, duplicate detection. Track who checked in whom and when.
Full non-profit governance toolkit. Manage board members, schedule board meetings with attendance tracking, record formal motions, and organize committees.
Every action across every module is logged as an Activity record. Full transparency for festival leadership and accountability across all teams.
Standard operating procedures with interactive checklists that staff check off in real time. Every workstream gets its own runbooks — security, medical, vendor setup, and more.
Template-based daily checklists for opening, mid-day, and closing shifts. Admins define reusable templates with standard items. Leads generate today's checklists, staff check items off, and the owner closes out when done.
Drive ticket sales through affiliate partnerships. Create promo codes, allocate ticket inventory, track referrals and commissions, and manage payouts — all from one dashboard.
Beautiful, standalone multi-step forms that live outside the intranet — no login required. Prospective volunteers and governance members apply directly, with applications emailed to admins for review.
A full-page SVG wireframe schematic of the festival grounds. Admins drag zones, resize areas, and see vendor assignments, volunteer shifts, and stage schedules — all overlaid on one interactive map.
Tap someone's name to send an instant poke with an optional message. Online users see a full-screen alert; offline users get a Web Push notification on their phone — even with the screen off.
Protect accounts with optional TOTP two-factor authentication. Users scan a QR code with Google Authenticator or Authy and enter a 6-digit code on each login.
A public-facing selfie upload page where confirmed festival founders submit photos with their name and a caption. Admins moderate in the intranet — approved selfies appear on a live public gallery wall.
A full-featured chat system built right into the intranet. Public rooms for workstreams, private channels for sensitive topics, and direct messages between any two team members.
Each approved vendor gets a unique portal link — no login required. They can view their status, upload required documents, complete health inspection applications, and check the festival site map.
A public-facing TV widget embedded on the festival website. Viewers watch live Jitsi video, send Twitch-style animated emotes, chat in real time, and request to join the stage — all without creating an account.
Monetize viewer engagement with three subscription tiers. Paying subscribers get more credits on load and multiplied refills from the host — powered by Stripe Checkout with magic-link email authentication.
Run RRF TV like a real station. Queue up programs and commercials that loop continuously when not broadcasting live. Server-controlled sync ensures every viewer sees the same content at the same time.
Broadcast voice announcements across the entire festival through RRF TV. ElevenLabs TTS generates natural speech, ffmpeg crossfades it with a signature intro jingle, and Pusher delivers it in real time.
Manage your entire media strategy from one place. Track journalists, bloggers, podcasters, and influencers. Log every interaction, send pitch emails, and monitor coverage with sentiment analysis.
Non-profit governance and meeting documentation in one place. Create formal resolutions with board signatures and PDF export. Record live Jitsi meetings and manage files from the admin panel.
Visual shift management for festival volunteers. Coordinators build schedules using a timeline calendar and bulk templates. Volunteers check in and out via QR code kiosks during the festival.
Everything flows through one unified pipeline — no more scattered spreadsheets, group chats, and email chains.
Intake form creates a Request + Task automatically
Routed to the right workstream lead with priority
Spend, schedule, or public commitments get gated review
Tasks tracked through in-progress with linked evidence
Completed with full audit trail and documentation
Built on proven, maintainable technology — no heavy JavaScript frameworks, no vendor lock-in.
One platform for your entire festival team — from the first planning meeting to the last cleanup shift.