One platform to plan, coordinate, and run every aspect of your pow-wow — from Grand Entry to closing ceremonies, honouring tradition while managing modern logistics.
Purpose-built modules for every pow-wow workstream — from dancer registration to drum group scheduling, all connected through a universal task system.
Daily overview with alerts, upcoming events, due items, quick actions, and real-time stats across all workstreams.
Universal task system with status workflow, priorities, owners, due dates, and workstream tagging across the whole organizing committee.
Single front door for dancer registration, drum group applications, vendor permits, volunteer signups, and sponsorship inquiries.
Registration, scheduling, and coordination of host drums and visiting groups. Stipend tracking, seating assignments, and song rotation.
Online and on-site registration by dance category and age division. Assign competition numbers, track regalia details, and manage specials entries.
Full pow-wow schedule builder with Grand Entry, inter-tribals, competition rounds, specials, giveaways, and feast times.
Elder coordination, pipe ceremonies, honour songs, blanket dances, and memorial requests. Respectful protocol tracking and scheduling.
Categories, divisions, point sheets, judge assignments, and automated tabulation. Real-time scoring with tie-break and disqualification rules.
Prize pools by category, placement payouts, drum stipends, and special prize tracking. Export payout sheets for treasurer.
Craft and food vendor intake, booth assignment, fee collection, health permits, and communications log for the vendor area.
Intake, role assignment, shift scheduling, check-in/out. Roles include arena, gate, kitchen, cleanup, security, and parking.
Pipeline board from prospect to confirmed. Track deliverables, in-kind donations, logo placements, and sponsorship agreements.
Budget buckets by workstream, spend request approvals, vendor fee receipts, grant funding tracking, and financial reporting.
Incident log, first aid tracking, security coordination, asset inventory (PA system, tents, barriers), and template-based daily checklists with shift close-out.
Walkie-talkie style audio channels for arena crew, security, gate, and operations. Floating widget works across all pages.
Team chat with channels for each committee, direct messages, image sharing, and push notifications for offline members.
Meeting log with decisions register, video conferencing, and live Q&A. Track pow-wow committee and band council coordination.
Manage travel arrangements for visiting drum groups, dancers, and Elders. Billeting coordination, meal planning, and transport scheduling.
Content calendar, poster distribution, social media scheduling, radio station contacts, and community outreach tracking.
Central repository for pow-wow protocols, committee bylaws, grant applications, photos, and historical records.
Upload and moderate event photos. Public gallery for dancers, families, and community. Respectful moderation for cultural sensitivity.
Editable grounds layout with arena, drum arbour, vendor circle, camping, parking, and facilities. Shareable public link for attendees.
Real-time MC/Arena Director dashboard showing current dance category, next up, drum rotation, and competition status at a glance.
Web Push alerts for schedule changes, Grand Entry calls, poke alerts, and urgent announcements. Works with screen off on mobile.
Optional TOTP two-factor authentication with Google Authenticator. QR code setup and recovery codes for account security.
Install to your home screen on any device. Works offline for schedule viewing, push notifications, and standalone display mode.
Track gate counts, donation collections, and admission. Real-time attendance dashboard with staff attribution at each entry point.
Step-by-step runbooks for arena setup, Grand Entry, feast preparation, and emergency procedures. Interactive checklists with progress tracking.
Template-based opening, mid-day, and closing checklists. Generate from templates, check off items in real time, and close out with owner sign-off.
Meal planning, food supply tracking, kitchen volunteer scheduling, and dietary accommodation management for community feasts.
Track grant applications, deadlines, reporting requirements, and fund allocation. Link grants to budget line items and deliverables.
Public-facing TV widget with embedded video, real-time crowd emotes, viewer chat, and hand-raise requests for audience participation during livestreamed events.
Station-style content queue for live TV. Programs and commercials loop when not live. Auto-pauses for broadcasts, resumes after.
Visual calendar with timeline grid, bulk shift templates, QR kiosk check-in, and email/push notifications for shift assignments.
Make and receive real phone calls directly from the browser via SIP.js and Asterisk PBX. Internal extensions and floating call manager UI.
Integrated email client with multiple mail accounts, folder management, compose/reply/forward, and routing rules for automated message handling.
Per-role training checklists that volunteers complete before shifts. Track completion status and ensure cultural protocol briefings are done.
Organize board members and staff into committees with mandates, membership tracking, and linked meeting records for band council coordination.
Reusable content templates for outreach and social media. Define structure once, generate consistent branded content across channels.
Self-service tablet kiosk for volunteer check-in and check-out via QR badge scanning. Deployed at arena entry and gate positions.
Automated RSS scraper pulls pow-wow news from curated feeds. Dashboard widget shows latest articles with source attribution and publish dates.
Sign in with Google or Facebook via OAuth. Avatar sync and automatic account linking for committee members and organizers.
Categorized library for insurance, band council agreements, organizational docs, and health & safety records with inline PDF preview.
Push-to-talk transmissions automatically transcribed with audio recording. Searchable transcript log with duration, channel, and speaker attribution.
Chat, Site Map, and Radio buttons can be dragged to any screen position. Positions persist across page loads via localStorage.
Real-time heartbeat tracking and instant poke alerts with optional messages. See who's online and send quick nudges to crew members.
SHA health inspection workflows with PDF overlay on official government forms. Organizer and vendor applications tracked from submission to approval.
Public selfie upload page for event attendees with email verification. Admin moderation workflow with approve, reject, and delete. Public gallery wall.
Database-backed job queue with Supervisor worker. Chat push notifications and email sending dispatched asynchronously so the platform stays fast.
Viewer engagement credits for live streaming with subscription tiers. Stripe-powered recurring billing with magic-link email auth.
Voice announcements through the live TV widget. AI-generated speech blended with intro jingle, delivered in real time across the event.
20 real CC0 sound effects — airhorns, applause, drum rolls, and more — broadcast instantly through the TV widget from the emote controller.
Meetings auto-send .ics calendar invites to all team members. Syncs with Google Calendar, Outlook, and Apple Calendar.
Formal governance resolutions with draft-sign-ratify workflow, auto-numbering, board member signatures, and PDF export.
Record Jitsi meetings via Jibri. Start/stop from the meeting page, browse and download recordings from the admin panel.
Event merchandise catalog with variants, Stripe payments, order fulfillment tracking, and on-site pickup coordination.
Every feature designed for the reality of running a pow-wow — mobile-ready, culturally respectful, and field-tested.
Complete dancer management from registration to prize payouts. Handle walk-ins and pre-registration, assign competition numbers, and run automated tabulation with full judge scoring.
Manage host drums, visiting groups, and invited drums. Schedule song rotations, assign seating in the arbour, track stipends, and coordinate travel for out-of-province groups.
Build your complete pow-wow schedule from Friday setup through Sunday teardown. Manage Grand Entry lineups, inter-tribals, competition rounds, specials, giveaways, and feast times.
Respectfully coordinate Elder participation, pipe ceremonies, honour songs, and traditional protocols. Track requests for memorial songs, blanket dances, and giveaways from families.
Walkie-talkie style audio channels for arena crew, security, gate staff, and operations. A floating widget stays active as you navigate — no app switching needed.
Plan and execute community feasts that feed hundreds. Track food supplies, coordinate kitchen volunteers, manage dietary needs, and ensure everything is ready when the MC calls for feast.
Keep the grounds safe and running smoothly. Log incidents, coordinate security and first aid, manage the PA system and equipment, and run daily setup/teardown checklists.
Many pow-wows rely on grant funding from band councils, provincial programs, and federal sources. Track every application, deadline, reporting requirement, and fund allocation in one place.
A full-page site map of the pow-wow grounds. Position the arena, drum arbour, vendor circle, camping area, parking, and facilities — then share a public link for attendees.
Template-based daily checklists for opening, mid-day, and closing shifts. Admins define reusable templates with standard items. Leads generate today's checklists, crew checks items off, and the shift lead closes out when done.
Channels for each committee, direct messages between organizers, and push notifications. Share images, files, and quick updates without leaving the platform.
Every action across every module is logged. Full transparency for the pow-wow committee, band council, and grant reporting accountability.
Each approved vendor gets a unique portal link — no login required. They can check their booth assignment, upload required permits, and view the grounds map.
Stream pow-wow events to a worldwide audience with an interactive TV widget. Viewers watch live video, send animated emotes, chat in real time, and engage with the event — connecting diaspora communities to the circle no matter where they are.
Run your live TV like a real station. Queue up programs and commercials that loop continuously when not broadcasting live. Server-controlled sync ensures every viewer sees the same content at the same time.
Visual shift management with a timeline calendar and bulk templates. Volunteers check in and out via QR code kiosks during the event.
Everything flows through one unified system — no more scattered spreadsheets, group texts, and paper sign-up sheets.
Committee sets budget, books drums, and opens registration
Dancers, drums, and vendors apply through intake forms
Schedule built, volunteers assigned, protocols confirmed
Live dashboards, radio comms, and real-time scoring
Payouts processed, reports filed, and records archived
Built on proven, open-source technology — no vendor lock-in, no monthly SaaS fees. Your data stays on your servers.
One platform for your entire pow-wow committee — from the first planning meeting to the last honour song.