One platform to plan, coordinate, and run every aspect of your pow-wow — from Grand Entry to closing ceremonies, honouring tradition while managing modern logistics.
Purpose-built modules for every pow-wow workstream — from dancer registration to drum group scheduling, all connected through a universal task system.
Daily overview with alerts, upcoming events, due items, quick actions, and real-time stats across all workstreams.
Universal task system with status workflow, priorities, owners, due dates, and workstream tagging across the whole organizing committee.
Single front door for dancer registration, drum group applications, vendor permits, volunteer signups, and sponsorship inquiries.
Registration, scheduling, and coordination of host drums and visiting groups. Stipend tracking, seating assignments, and song rotation.
Online and on-site registration by dance category and age division. Assign competition numbers, track regalia details, and manage specials entries.
Full pow-wow schedule builder with Grand Entry, inter-tribals, competition rounds, specials, giveaways, and feast times.
Elder coordination, pipe ceremonies, honour songs, blanket dances, and memorial requests. Respectful protocol tracking and scheduling.
Categories, divisions, point sheets, judge assignments, and automated tabulation. Real-time scoring with tie-break and disqualification rules.
Prize pools by category, placement payouts, drum stipends, and special prize tracking. Export payout sheets for treasurer.
Craft and food vendor intake, booth assignment, fee collection, health permits, and communications log for the vendor area.
Intake, role assignment, shift scheduling, check-in/out. Roles include arena, gate, kitchen, cleanup, security, and parking.
Pipeline board from prospect to confirmed. Track deliverables, in-kind donations, logo placements, and sponsorship agreements.
Budget buckets by workstream, spend request approvals, vendor fee receipts, grant funding tracking, and financial reporting.
Incident log, first aid tracking, security coordination, asset inventory (PA system, tents, barriers), and daily checklists.
Walkie-talkie style audio channels for arena crew, security, gate, and operations. Floating widget works across all pages.
Team chat with channels for each committee, direct messages, image sharing, and push notifications for offline members.
Meeting log with decisions register, video conferencing, and live Q&A. Track pow-wow committee and band council coordination.
Manage travel arrangements for visiting drum groups, dancers, and Elders. Billeting coordination, meal planning, and transport scheduling.
Content calendar, poster distribution, social media scheduling, radio station contacts, and community outreach tracking.
Central repository for pow-wow protocols, committee bylaws, grant applications, photos, and historical records.
Upload and moderate event photos. Public gallery for dancers, families, and community. Respectful moderation for cultural sensitivity.
Editable grounds layout with arena, drum arbour, vendor circle, camping, parking, and facilities. Shareable public link for attendees.
Real-time MC/Arena Director dashboard showing current dance category, next up, drum rotation, and competition status at a glance.
Web Push alerts for schedule changes, Grand Entry calls, poke alerts, and urgent announcements. Works with screen off on mobile.
Optional TOTP two-factor authentication with Google Authenticator. QR code setup and recovery codes for account security.
Install to your home screen on any device. Works offline for schedule viewing, push notifications, and standalone display mode.
Track gate counts, donation collections, and admission. Real-time attendance dashboard with staff attribution at each entry point.
Step-by-step runbooks for arena setup, Grand Entry, feast preparation, and emergency procedures. Interactive checklists with progress tracking.
Meal planning, food supply tracking, kitchen volunteer scheduling, and dietary accommodation management for community feasts.
Track grant applications, deadlines, reporting requirements, and fund allocation. Link grants to budget line items and deliverables.
Every feature designed for the reality of running a pow-wow — mobile-ready, culturally respectful, and field-tested.
Complete dancer management from registration to prize payouts. Handle walk-ins and pre-registration, assign competition numbers, and run automated tabulation with full judge scoring.
Manage host drums, visiting groups, and invited drums. Schedule song rotations, assign seating in the arbour, track stipends, and coordinate travel for out-of-province groups.
Build your complete pow-wow schedule from Friday setup through Sunday teardown. Manage Grand Entry lineups, inter-tribals, competition rounds, specials, giveaways, and feast times.
Respectfully coordinate Elder participation, pipe ceremonies, honour songs, and traditional protocols. Track requests for memorial songs, blanket dances, and giveaways from families.
Walkie-talkie style audio channels for arena crew, security, gate staff, and operations. A floating widget stays active as you navigate — no app switching needed.
Plan and execute community feasts that feed hundreds. Track food supplies, coordinate kitchen volunteers, manage dietary needs, and ensure everything is ready when the MC calls for feast.
Keep the grounds safe and running smoothly. Log incidents, coordinate security and first aid, manage the PA system and equipment, and run daily setup/teardown checklists.
Many pow-wows rely on grant funding from band councils, provincial programs, and federal sources. Track every application, deadline, reporting requirement, and fund allocation in one place.
A full-page site map of the pow-wow grounds. Position the arena, drum arbour, vendor circle, camping area, parking, and facilities — then share a public link for attendees.
Channels for each committee, direct messages between organizers, and push notifications. Share images, files, and quick updates without leaving the platform.
Every action across every module is logged. Full transparency for the pow-wow committee, band council, and grant reporting accountability.
Each approved vendor gets a unique portal link — no login required. They can check their booth assignment, upload required permits, and view the grounds map.
Everything flows through one unified system — no more scattered spreadsheets, group texts, and paper sign-up sheets.
Committee sets budget, books drums, and opens registration
Dancers, drums, and vendors apply through intake forms
Schedule built, volunteers assigned, protocols confirmed
Live dashboards, radio comms, and real-time scoring
Payouts processed, reports filed, and records archived
Built on proven, open-source technology — no vendor lock-in, no monthly SaaS fees. Your data stays on your servers.
One platform for your entire pow-wow committee — from the first planning meeting to the last honour song.